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Privacy Policy

Last updated: July 2026

Overview

JobeeFlow helps you track job applications. This policy explains what we collect, why we collect it, and the choices you have — especially for Gmail integration.

Gmail integration

When you connect Gmail, we request read-only access via Google OAuth. We do not send, delete, or modify your mail.

  • We search Gmail only for messages related to your tracked applications (company name, role, from your application date onward).
  • Matching messages are stored in our database: subject, sender, snippet, summary, and optionally full body text.
  • Summaries and status hints use local keyword rules on our servers — mailbox content is not sent to third-party AI services.
  • Google processes OAuth and API requests as a sub-processor under their terms.

Data retention

  • Synced email metadata and summaries are kept until you disconnect and choose to delete them, or until you delete your account.
  • Full email bodies older than 90 days are automatically removed; summaries and snippets are retained.
  • Gmail OAuth tokens are stored encrypted and removed when you disconnect.

Your rights

  • Disconnect Gmail — stop new syncs anytime from Settings or Integrations.
  • Delete synced emails — when disconnecting, choose to remove imported emails from JobeeFlow.
  • Delete account — permanently removes your profile, applications, emails, and related data.
  • Data export — contact us if you need a copy of your data (portability requests).

Other data we process

Account credentials (hashed passwords), application records, resumes you upload, and optional analytics (PostHog) when enabled. Resume and autofill features may use OpenAI only when explicitly enabled via separate feature flags — not for Gmail sync.

Storage & security

Data is stored in PostgreSQL on infrastructure you or we operate (self-hosted deployments use your VPS). OAuth tokens are encrypted at rest. Access is limited to your authenticated session.

Contact

For privacy requests (access, erasure, export), contact the operator of your JobeeFlow instance or reach out through your organization's support channel.